From interest to live in a few weeks — fully managed.
Flyby Vending places and operates Micromart AI coolers and smart stores across Dallas–Fort Worth. We own the equipment, buy the product, staff the route, and answer the shoppers. Qualified sites pay nothing for the hardware or the ongoing operation, and there is no contract clause that quietly turns into an invoice in month seven.
This page walks through exactly what happens after you send us your site details, what we look at during the survey, what install day involves, and what the relationship looks like a year in. If you would rather skip ahead, the request form is at the bottom of this page. If you are the one who has to sell the idea internally, start with how to get a vending machine in your building.
Four steps from interest to live.
Most qualified sites are live within a few weeks of approval.
- 01
Apply
Tell us about your site — population, location type, and where the unit would live.
- 02
Site survey
We confirm fit, power, and connectivity, then recommend the right Micromart unit(s).
- 03
Professional install
We deliver, install, and turn on the machine — at no cost for qualified sites.
- 04
We run it
Stocking, restocking, maintenance, and shopper support — all handled by Flyby.
The timeline, in real days
Most operators describe their process in vague phases. Here is ours with dates attached, based on how placements across DFW actually run.
- Day 0
You send the details
The form below takes about a minute. We ask for headcount, the type of building, and roughly where a unit could live, because those three answers decide almost everything about whether a placement will work.
- Day 1–3
We read the site, not the form
Someone from Flyby reviews the request the same or next business day. If it looks promising, we schedule a survey. If it does not, we say so plainly rather than leaving you waiting on a follow-up that never comes.
- Week 1
The site survey
A short walkthrough — usually under twenty minutes. We measure the wall, check the outlet, look at cellular signal, watch how people actually move through the space at break time, and pick the Micromart format that fits.
- Week 2–4
Delivery and install
We deliver on a scheduled window, protect your floors, place the unit, connect power, bring it online, and load the first planogram. Your building does not lift anything or sign for anything beyond building access.
- Ongoing
We run it, permanently
Remote sales data drives restock timing. Expired product never sits. Hardware faults are ours. Your team gets a real human contact instead of a sticker with a national call center number on it.
What is included at no cost
The phrase "free vending" gets used loosely in this industry, so it is worth being specific. For a qualified site, every line below is carried by Flyby Vending. There is no equipment lease, no maintenance agreement, and no shortfall billing if a slow month happens.
- Hardware
- The Micromart unit itself — AI cooler, smart store, smart fridge, freezer, or ambient pantry.
- Delivery and install
- Freight, crew, floor protection, placement, power-up, and network provisioning.
- Product
- The full opening assortment and every restock after it, bought and owned by Flyby.
- Service and repair
- Preventive maintenance, parts, and on-site repair with no deductible or service call fee.
- Payment processing
- Card and mobile wallet acceptance, receipts, and refunds — handled entirely on our side.
- Shopper support
- Refund requests and questions go to us, not to your front desk or facilities inbox.
What your building provides is simple: a wall, a standard outlet, reasonable access for our route team, and a commitment to keep the placement exclusive for the term. That exclusivity is the whole reason the economics work — it lets us invest in premium hardware and a real service cadence instead of spreading thin across competing machines in the same lobby.
How the technology changes the experience
A Micromart is not a spiral vending machine with a card reader bolted on. Shoppers tap a card or phone, the door unlocks, they take what they want, and the door closes. Computer vision and weight sensing identify the items and charge the correct total. Nothing gets stuck, nothing has to be shaken, and nothing has to be refunded in quarters.
That matters operationally, too. Because every purchase is itemized, we can see which SKUs move in your building and which sit. Restocks get scheduled from real depletion curves rather than a fixed weekly loop, which is why a well-run Micromart rarely shows an empty shelf. It also means the assortment drifts toward your people over time — more cold brew in one warehouse, more protein and fresh meals in a clinic, more late-night frozen items in a 24/7 distribution center.
Fresh and refrigerated product is only viable with that visibility. Temperature is monitored continuously, and dated items are pulled on schedule. If you have been told micro markets do not work because of spoilage, you were being told about an operator without the data to run them.
Common questions
How long does the whole process take?
Most qualified sites go from first conversation to a working Micromart in two to four weeks. The survey usually happens within a few days of your request, and install is scheduled once the unit and the product plan are confirmed.
What does the site pay?
Nothing. Qualified Dallas–Fort Worth sites pay no equipment cost, no install fee, no service fee, and no monthly minimum. Flyby Vending owns the hardware and earns from what people buy.
What do you need from us on install day?
A standard 120V outlet near the placement wall, roughly thirty minutes of building access, and a point of contact who can let the crew in. We bring the unit, the dollies, the floor protection, and the product.
Who handles restocking and repairs?
We do. Our route team monitors sales remotely and restocks before popular items run out. Hardware issues are handled by Flyby Vending directly — your team never files a ticket with a manufacturer.
What happens if the product mix is wrong?
We change it. The first several weeks are a tuning period: we watch what sells, take requests from your team, and reshape the planogram around real behavior instead of a template.
Still deciding? Call us at (817) 213-6903 — Mon–Fri, 9am–5pm. For anything that needs a written record, the contact page has our mailing address and email.
Tell us about your site.
If you're a fit, we'll be in touch within one business day to schedule a quick site review.
No-cost placement review for qualified locations.
Lead goes straight to our team.
Exclusive Micromart placement only.